Landlord software
Landlord software that keeps every property, tenancy and certificate in one place
Most landlords run their portfolio from a spreadsheet, an inbox and memory. It works until a gas certificate lapses, a deposit goes unprotected or a repair gets lost in a text thread. TenantTool puts all of it in one place and tells you before something is due.
Updated 21 September 2026
What good landlord software should do
The job is not to add another thing to check. It is to replace the checking. Good landlord software holds the record of each property, knows what is due and when, and brings it to you before the deadline rather than after.
That means three things done well: an accurate record of every property, tenancy and document; dates that are tracked rather than remembered; and a clear view of what needs your attention this week.
Compliance dates that are tracked, not remembered
Letting a home in England comes with recurring legal checks, each on its own cycle. Missing one can mean a fine, an invalid notice or an unsafe home. TenantTool records each certificate against the property it belongs to and reminds you ahead of its expiry, by email and on your dashboard.
- Gas safety checks, every 12 months
- Electrical installation condition reports (EICR), at least every five years
- Energy performance certificates (EPC), every ten years
- Smoke and carbon monoxide alarms, checked at the start of each tenancy
- Any licence, insurance or survey you want tracked alongside them
Tenancies, tenants and deposits
Each tenancy holds its tenants, contact details, rent, term and documents. Deposit protection is recorded on the tenancy rather than the property, because a deposit belongs to one tenancy and is returned or re-protected when that tenancy ends. It never shows as expired while the tenancy is running.
Previous tenancies are kept, so the history of each property is there when you need it.
Repairs, from report to done
Maintenance jobs move from reported to in progress to completed, with the contractor, the cost and the dates attached. If you invite your tenants to the tenant portal, they can report a problem themselves and follow its progress, which removes most of the "any update?" messages.
Who it is for
TenantTool is built for landlords who manage their own properties, whether that is one flat or a portfolio of fifty, and for small teams who share the work. Residential and commercial properties sit side by side, and separate portfolios can be kept in separate workspaces.
Pricing
Two plans, each priced per workspace with no per-property fees. TenantTool Standard is £20 a month and covers properties, tenancies, certificates (with failed ones flagged), maintenance and reminders. TenantTool Pro is £50 a month and adds your own document email address, TenantTool AI, the tenant portal, emails to your contractors and Xero. Paying yearly costs the price of ten months: £200 for Standard or £500 for Pro, so two months are free. Every workspace starts with a seven-day trial. A card is needed to start it, and you are not charged if you cancel before the trial ends.
Common questions
- Do I need landlord software if I only have one property?
- You still have the same legal checks as a landlord with fifty. With one property the risk is forgetting a date that only comes round once a year or once every five years, which is exactly what a reminder system prevents.
- Is TenantTool a replacement for a letting agent?
- It replaces the record keeping and reminders an agent would handle. Finding tenants, referencing and viewings are still done your way, and many landlords who self-manage use TenantTool alongside a listing site.
- Can my team use it too?
- Yes. You can invite people to a workspace as members or admins, and each person signs in with their own account.